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The Welsh Pony and Cob
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The Welsh Pony and Cob
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Council Meetings |
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THE WELSH PONY AND COB SOCIETY
PRESENT Miss S.M. Hardy (Vice-Chairman); Mrs. M.E. Mansfield (President); Mr. L. Bigley (President-Elect); Dr. E.W. Davies (Publicity Officer); Mrs. W. Bond; Mrs. C. Fell; Mr. M.T. Daley, Mrs. E. Dart; Mr. E.T.E. Davies; Mrs. M.C. Edwards; Lady Evans-Bevan; Mr. S Franklin; Mrs. E R French; Mrs. P. Howells; Miss L. Hutchins; Mrs. D. Jones; Mr. G. Jones; Mr. J.T. Kirk; Mr. D. Morgan; Mr. J. Parry; Mrs. J. P. Price; Mr. E.G. Prosser; Mr. J.A. Russell; Miss J. Sheil; Mr. J.K. Spenser; Mrs. D. Thomas and D. Ll. Williams. IN ATTENDANCE The Chief Officer/Secretary and Deputy Secretary. CHAIRMANSHIP In view of the fact that there was no current Chairman in place, the meeting was conduced by the Vice-Chairman of Council pending the Agenda item relating to the election of Chairman. APOLOGIES An apology for inability to attend the Meeting was received from Mr. R. Manchip. RESIGNATION 7068 The Vice-Chairman confirmed that a letter of resignation had been received from Mr. A.J. Jones, Y Fferm, Meifod, Powys. IT WAS RESOLVED That the resignation offered by Mr. Jones be accepted. The Vice-Chairman reported that, Mr. C. Thomas, Rhosbren Fach, Llewelyn Street, Dowlais, Merthyr Tydfil was the next in line with the highest number of votes at the election held in March 2007. Miss Hardy invited Council, in accordance with the Articles of Association, to invite Mr. Thomas to take over the remainder of Mr. A.J. Jones’ term as a Council member. Mr. A.J. Jones was due to retire in 2008. IT WAS FURTHER RESOLVED That the Chief Officer/Secretary be instructed to invite Mr. C. Thomas to sit on Council for the remainder of Mr. A. J. Jones’ term of office. CONGRATULATIONS The Vice-Chairman wished to offer, on behalf of the Council and members of the Society, most sincere congratulations to the President, Mrs. M.E. Mansfield, on her recent marriage. In recognition of the occasion the Vice-Chairman presented the President with an arrangement of flowers. Mrs. Mansfield thanked the members for their kindness. ACKNOWLEDGEMENT Members were circulated with a copy of a letter dated March, 2007 from Mr. Cerdin Jones, Synod Stud thanking the Society for the great honour bestowed upon him following his appointment as Honorary Vice-President at the recently held Annual General Meeting. DIRECTOR’S INTERESTS The Vice-Chairman reminded members that if their circumstances had altered with regard to the Declaration of Trustees Interests the relevant book was available, as it was at every meeting, for such changes to be recorded. DECLARATION OF INTEREST The Vice-Chairman of Council enquired whether or not any members present wished to declare their interest with regard to any items on the Agenda. No interests were recorded. CONFIRMATION OF MINUTES Minutes of the Meeting held on 9th March, 2007 having been circulated and with one minor correction on page 7, were duly confirmed and signed. MATTERS ARISING FROM THE MINUTES 7069 (i) Performance Sire Rating Scheme (Ref.Min. 7045 (b)) The Chief Officer/Secretary referred to a letter she had received from Mrs. K.A. James regarding the Performance Sire Rating Scheme. Mrs. James had completed the corrections to the results as discussed at the previous meeting. Mrs. James also felt that Council needed to decide where the presentation was to be made and to advise the winning owners. Mrs. James also added that if the Competition was to continue, the form and content should be reviewed by someone who understood the Shows and classes, this should be reviewed annually. There was a need that the person collating the information and results did so in a timely manner and those shows that did not co-operate should be removed from the list. The Deputy Secretary stated that the Performance Sire Rating Scheme was currently in the final year of its three year trial period. At the end of the trial period the decision was to be taken whether or not it was viable for the Scheme to continue. There were two parts to the scheme, affiliated and WPCS Selected Events. The affiliated disciplines: showjumping, Dressage, Eventing and FEI driving were based on the results being submitted by the stallion owners. The results from WPCS events from named shows with specific classifications were based on the Catalogues being submitted to the Office: Northleach, WPCS Performance, Welsh National, Royal Welsh Show, Royal of England, NPS Malvern Championships, Horse of the Year, Olympia, Area Association Shows – those Associations who did not hold shows of their own could nominate one show within their perimeter. Results from M & M from HOYS and Olympia Finals only, National Performance Competition and Driving – Harness from named shows on the list. The Deputy Secretary also felt that the interpretation of the Rules could have played a part in the confusion in collating the results. Office staff were not involved in showing and were unaware of the various classifications available. This was a minefield for the untutoured. IT WAS RESOLVED That the presentation of the awards would take place at the in the Society’s Pavilion during the Royal Welsh Show at the same time as the Sire Points Scheme organised by Misses J & S. Hardy from prizewinners at the Show. IT WAS FURTHER RESOLVED That Mrs. K. A. James be requested to liaise with the Office to produce the results for the 2007 competition. IT WAS FURTHER RESOLVED That prior to the end of the 3 year trial period, the Sire Rating Performance Competition be referred back to the Showing and Judging Committee and any Council member wishing to submit their comments forward same to the Office. At this juncture Mr. E.G. Prosser queried whether or not any action had been taken with regard to the letter he had passed on to the Office. The Chief Officer/Secretary confirmed that she had replied and had apologised for the administrative error that had occurred. (ii) VAT Up-date (Ref.Min. 7046 (ii)) This matter was still on-going and a report would be available in due course. (iii) Equestrian Websites (Ref.Min. 7046 (viii)) Confidential Item (iv) Office Premises (Ref.Min. 7046 (ix)) Confidential Item Mr. D.Ll. Williams gave a comprehensive up-date with regard to the current state of affairs with regard to Office premises. (v) Confidential Item (Ref.Min. 7046(x)) (vi) Honorary Life Members and Honorary Vice-Presidents (Ref.Min. 7047(iv)) Dr. E.W. Davies referred to Minute 6377 of 10th November, 2003 where it had been agreed that Council members should give reasons why they wished to nominate an individual to receive the honour of Honorary Life member or Honorary Vice-President. This was not always carried out. Members agreed that this would be taken into account when the Members Services Committee met to discuss the matter further. Dr. E.W. Davies also wished to take the opportunity to thank Anna Goodwin in the Office for ensuring that all the reports from Dr. Davies were put on the website in a prompt and timely manner. (vii) Confidential Item (Ref.Min. 7048(i)) (ix) Staffing Issues (Ref.Min. 7053(v)) Confidential Items (a) Retirement (Ref.Min. 7053(v(a)) (b) Staffing Re-Structure (c) Staff Salaries (x) Council Expenses (Ref.Min. 7053 (vii)) The Chairman of Finance stated that the Resolution allowing a maximum of £35.00 towards overnight accommodation was incorrect as this should have read £25.00. On the proposal of Mr. D.Ll. Williams and seconded by Mr S. Franklin and on being put to the vote IT WAS RESOLVED That the Resolution on page 12 of the minutes regarding Council Expenses be amended to show a maximum of £25.00 being approved towards overnight accommodation. [NOTE: Since the Meeting the Deputy Secretary had checked her shorthand notes. She apologised for the error as the notes confirmed that the overnight expenses should be set at £25.00.] (xi) Aberaeron Festival of Welsh Ponies and Cobs (Ref.Min. 7057(ii)) The Deputy Secretary reported that a request had been received from the organisers of the Aberaeron Festival of Welsh Ponies and Cobs for a list of local members in the Ceredigion/Carmarthen/Pembrokeshire areas. Details of members were available in the Stud Book but they asked whether or not the Society would be willing to provide this as a computer file/disk to enable them to produce labels. On the proposal of Miss J. Sheil and seconded by Mr. J. Parry and without setting a precedent IT WAS RESOLVED That a file of members residing in the Ceredigion area be supplied to the organisers of the Aberseron Festival of Welsh Ponies and Cobs. (xii) Diamond Jubilee -BHS (Ref.Min. 7057(iii)) The Deputy Secretary referred to the BHS Diamond Jubilee and the agreement for the Society to be represented. Unfortunately no decision was taken as to whether or not the Society would donate towards the costs involved neither was a donation taken as to which animals should represent the Society at the event. Mrs. J. Price put forward a proposal, seconded by Dr. E.W. Davies that a donation of £200 be made to the BHS. Mr. J.A. Russell, seconded by Miss J. Sheil put forward an amendment that a sum of £250.00 be donated to the BHS. Mrs. J. Price, with the approval of Dr. Davies, withdrew her proposal. Mrs. D. Jones, seconded by Mrs. M.C. Edwards put forward an amendment to Mr. Russell’s proposal that a sum of £400 be donated to the BHS. On being put to the vote with 3 in favour of the amendment, 17 against and no abstentions IT WAS RESOLVED That a sum of £250.00 be donated to the BHS towards the costs they would incur on a per participant basis. Members of Council considered the best way of deciding which animals should represent the Society at the above event and on the proposal of Mr. E.T.E. Davies and seconded by Mrs. E. Dart IT WAS FURTHER RESOLVED That the Champion animals under saddle at the 2006 Royal Welsh Show be invited to represent the Society at the event. Should any of those invited decide not to take part the invitation/s be extended to those animals next in line, and so on. [NOTE: Since the Meeting the Society had been informed that the Cavalcade, as part of the BHS Diamond Jubilee had been cancelled due to Health & Safety issues. Alternatively, a smaller Parade (some c150) may be held at Hickstead on 29th July, 2007 at which a similarly representative selection could parade. The BHS hoped as many as possible could attend this event. Further details to follow.] (xiii) Retrospective Licensing (Ref.Min. 7058(i)) Confidential Item (xiv) Paintings (Ref.Min. 7060(v)) Dr. E.W. Davies presented the Society with the two paintings donated by Brian Thompson of GROVE SPRIGHTLY and BLEDDFA SHOOTING STAR. (xv) World Pony Driving Trials (Ref.Min. 7060 (vii)) Details of the World Pony Driving Championships were now available. These would be held 18-22nd July, 2007 in Denmark. IT WAS RESOLVED That the Chief Officer/Secretary be instructed to contact the Danish Welsh Pony & Cob Society to ascertain whether or not they would be able to assist in providing a stand, etc. to represent the Society. (xvi) President’s Buffet Mr. J.A. Russell voice disappointment with regard to the President’s Buffet on the eve of the Annual General Meeting and whilst this should become a annual event, perhaps this needed to be more substantial than a Buffet. The Chief Officer/Secretary reported that the disappointment felt regarding the Buffet had been noted to the Hotel and negotiations were in progress. Mr. M.T. Daley felt that a small group of people should be made available on an annual basis to assist the President-Elect with the arrangements. This would ensure continuity and assist the President-Elect. The Chairman thanked Mr. Daley for his comments which had been noted and confirmed that similar arrangements were in the pipeline. ELECTION OF CHAIRMAN 7070 Before proceeding with the election of Chairman the Chief Officer/Secretary reminded members of the Terms of Reference whereby the Chairman and Vice-Chairman of Council were eligible to attend all Committee Meetings but were not eligible to vote at Committee Meetings. This was in contravention to the current Articles of Association so the Chief Officer/Secretary assumed that it was the intent of Council that this would continue. The President, Mrs. Mansfield had already indicated that she did not wish to vote, the same question would now have to be asked of the President-Elect. Mr. L. Bigley confirmed he would go along with Mrs. Mansfield and not vote. The Chief Officer/Secretary had one other query. A nomination had been received at the office without being correctly signed however on that day the Chief Officer/Secretary had received an e-mail from the person nominated agreeing to stand. Would the Council be prepared to accept that nomination because the Office had returned nomination forms not correctly completed. The Office had prepared two sets of voting papers in anticipation of the Council’s decision. IT WAS RESOLVED That the nomination paper as outlined above be accepted. In accordance with the procedure laid down he following nominations had been received for the election of Chairman: E.T.E. Davies Miss S. Hardy J.A. Russell The Council had adopted a majority voting system and IT WAS FURTHER RESOLVED That Miss S. Hardy be elected Chairman for the ensuing year. Miss S. Hardy agreed to waive ex-officio voting rights ELECTION OF VICE-CHAIRMAN 7071 In accordance with the procedure laid down the following nominations had been received for the election of Vice-Chairman: M.T. Daley Mrs. C. Fell Miss S. Hardy J.P. Parry D.Ll. Williams The name of Miss S. Hardy was removed from the voting paper. IT WAS RESOLVED That Mr. D.Ll. Williams be elected Vice-Chairman for the ensuing year. Mr. D.Ll. Williams agreed to waive ex-officio voting rights. ELECTION OF STANDING COMMITTEES 7072 In accordance with the procedure laid down nominations had been received in respect of the Standing Committees. Under the newly approved Terms of Reference, no member of Council could be elected to more than two Standing Committees. Should a member be elected to more than two Committees a decision would have to be arrived at at the conclusion of the voting. IT WAS RESOLVED That the following members be elected to the Standing Committees as outlined below for the ensuing year: (a) Finance Committee Elected: Ex-Officio: E.T.E. Davies Mrs. M.E. Mansfield (President) S. Franklin L. Bigley (President-Elect) J.A. Russell Miss S. Hardy (Chairman of Council) D.Ll. Williams (Vice-Chairman of Council) Dr. E.W. Davies (Publicity Officer) (b) Judging & Showing Committee Elected: Ex-Officio: D. Morgan Mrs. M.E. Mansfield (President) Mrs. J.P. Price L. Bigley (President-Elect) E.G. Prosser Miss S. Hardy (Chairman of Council) D.Ll. Williams (Vice-Chairman of Council) Dr. E.W. Davies (Publicity Officer) (c) Promotions Committee Elected: Ex-Officio: Dr. E.W. Davies Mrs. M.E. Mansfield (President) Mrs. C. Fell L. Bigley (President-Elect) J.T. Kirk Miss S. Hardy (Chairman of Council) D.Ll. Williams (Vice-Chairman of Council) Dr. E.W. Davies (Publicity Officer) (d) Members’ Services Elected: Ex-Officio: Mrs. C. Fell Mrs. M.E. Mansfield (President) Mrs. D. Jones L. Bigley (President-Elect) Miss J. Sheil Miss S. Hardy (Chairman of Council) D.Ll. Williams (Vice-Chairman of Council) Dr. E.W. Davies (Publicity Officer) (e) Education and Welfare Elected: Ex-Officio: Mrs. W. Bond Mrs. M.E. Mansfield (President) J.P. Parry L. Bigley (President-Elect) Miss J. Sheil Miss S. Hardy (Chairman of Council) D.Ll. Williams (Vice-Chairman of Council) Dr. E.W. Davies (Publicity Officer) (f) International Elected Ex-Officio Dr. E.W. Davies Mrs. M.E. Mansfield (President) E.G. Prosser L. Bigley (President-Elect) Miss S. Hardy (Chairman of Council) D.Ll. Williams (Vice-Chairman of Council) Dr. E.W. Davies (Publicity Officer) APPOINTMENT OF DELEGATES AND WORKING PARTIES 7073 IT WAS RESOLVED That the following delegates be appointed to represent the Society at meetings with other organisations: (i) Delegates BHS & Horse & Pony Breeds Lady Vestey/Secretary British Central Prefix Register Mrs. M.E. Mansfield Res: Mrs. K.A. James Equine Forum Secretary/Chairman/Dr. E.W. Davies Horserace Betting Levy Board C. Thomas International Show Committee W. Lloyd Joint Measurement Board J.P. Parry National Pony Society Mrs. J. Price Res Mrs. P. Howells National Pony Society competitions Mrs.K.A. James National Equine Welfare A. Pearce/Mrs. W. Bond National Stallion Association Eric DaviesRes Mrs. D.M.Thomas Ponies UK/BSPS Mrs. J. Price Res: Miss J. Sheil Scottish Sport Horse Mrs. M-C Nimmo Welsh Equine Council Mrs. D. Thomas Res: Miss J. Sheil Welsh Part-Bred Horse Group E.T.E. Davies; Lady Vestey. Mrs. K.A. James Welsh Part Bred Pony Group Mrs. J. Price, D. Blair, Mrs.A. Bigley, Mrs. L. Partirdge, Mrs. M-C. Nimmo At this juncture members considered the letter received from the Aberaeron Festival of Welsh Ponies and Cobs that had been deferred from the previous meeting. The Festival Committee had extended an invitation to the Society to appoint a member or members of the Society to attend their Meetings. The Festival Committee felt that this might be of mutual benefit to both parties as well as assist in the promotion of the Welsh Breed as widely as possible. IT WAS FURTHER RESOLVED That for a trial period of one year, Mrs. E.R. French be appointed to represent the Society at Meetings of the Aberaeron Festival of Welsh Ponies & Cobs. (ii) Working Parties The Chairman of Council reported that it may be that some of the Working Parties on the list would now come under the various Standing Committees. There were two Working Parties with outstanding remits, the Exhibition Unit which should finish its project by July and the other was the Council Working Party which had been put in place to implement the Governance Review document. The Chairman urged members to retain both Working Parties until they had completed their remit. Mr. L. Bigley requested that his name be removed from the Council Working Group and IT WAS FURTHER RESOLVED That the following members be appointed on to the Exhibition Working Party and the Council Working Group until their duties had been finalised: Council Working Group Mrs. W. Bond, Mrs. C. Fell, Mrs. E.R. French, Miss S.M. Hardy, Mrs. M.E. Mansfield and Mrs. D.M. Thomas. Co-opted Mr. W. Lloyd (no voting powers) Exhibition Unit *Chairman of Finance, Mrs. C. Fell, M.T. Daley, Miss S. Hardy, Chief Officer/Secretary. *Position – not individual Considerable discussion took place with regard to the continuation of the meetings between Society representatives and Royal Welsh Agricultural Society. Mr. J. Parry and seconded by Mrs. C. Fell proposed that the suggestion put forward by the Chief Officer/Secretary be approved and on being put to the vote with 16 votes in favour, none against and 5 abstentions IT WAS FURTHER RESOLVED That subject to the two Working Groups outlined above, the remaining Working newly appointed Standing Committees be given the opportunity to follow their Terms of Reference. IT WAS FURTHER RESOLVED That the Chief Officer/Secretary be instructed to write to the Royal Welsh Agricultural Society Ltd. to establish a mutual way forward and whether or not they would wish to be considered as delegates. At this juncture Mr. L. Bigley gave his apologies as he had to leave the Meeting. SOCIETY POLICIES AND PROCEDURES 7074 Members of Council were circulated with a comprehensive copy of the proposed Policies and Procedures. A copy was attached hereto as part of the Minutes. The Chief Officer/Secretary gave a presentation to Council giving an up-date as to what had already been adopted and put in place and also highlighting various policies that needed reviewing and or re-writing: Health & Safety, Code of Conduce (staff and Council), Pay Scale Review. Developed as part of a National Assembly project: Equal opportunities, Recruitment, Bullying & Harassment, Equal Treatment, Work Life Balance. The Chief Officer/Secretary continued by referring to the key considerations in each policy as well as the Legal Requirements entailed with regard to Equal Opportunities, Recruitment, Bullying and Harassment Health & Safety, etc. On the completion of her presentation the Chief Officer/Secretary invited questions from Council. Mr. D.Ll. Williams commented that this presentation, quite correctly, was specific to the workplace but not to Welsh Ponies and Cobs. Everything reported on had to be carried out, that was the legal requirement. Mr. Williams would like to see both being brought together, the Society was moving away from its roots, when drawing up a policy he would like to see two main points being brought back to the table, perhaps the following day under Agenda item 3: breed integrity and breeding excellence and experience. In the past twelve months the Council had not discussed one issue to do with the breeding policies for Welsh Ponies and Cobs. The Society was concentrating on “outside factors” and Mr. Williams believed it was time to concentrate on what was important to the Society, breeding integrity and breeding experience and excellence. This was no criticism of the Council. The Chief Officer/Secretary stated that while policies changed with the legal requirements, the protection of the Welsh Breeds should, perhaps, be included in the Memorandum IT WAS RESOLVED That members of Council be invited to write to the Office with their views with regard to the points raised by Mr. Williams so that these could be circulated prior to being discussed at the Council meeting to be held in June. REPORT OF THE FINANCE COMMITTEE MEETING HELD ON 8TH MARCH, 2007 The Committee Chairman submitted a Report as printed. MATTERS ARISING FROM THE REPORT 7075 (i) Judges Insurance (Ref.Min. 7038(i)) The Chief Officer/Secretary reported 1. Personal Accident - This risk covers the insured persons against disablement whilst travelling to and from, or whilst attending shows in their capacity as judges, course builders and officials, a) Temporary Total Disablement - Weekly benefit is £200 per week excluding the first week, payable for a maximum of 104 weeks b) £4000 death benefits, if involved in an accident as in 1 above c) Permanent Total Disablement - £4000 - Disablement caused other than by Loss of Limb, Eye or Speech or Hearing which having lasted for at least twelve months from the date of Accident and being without hope of improvement wholly and permanently prevents the Insured Person from engaging in or giving attention to business profession or occupation of each and every kind. 2. Public Liability - Present cover with The NFU Mutual, however this is limited to internal risks only, situated at the WPCS pavilion at the Royal Welsh Showground, and 6 Chalybeate Street, Aberystwyth. This quotation is on the basis of 30 areas promoting the Society based on 3 shows per annum each, which will include any teachings and annual presentations. The maximum attendance for each show is based on 1000 per show and has taken into consideration "employees" or any voluntary helpers at the area shows, and would also include a judges assessment day, will be include up to 70 candidates. The rate has been calculated £550000 per annum turnover as member to member cover is required. a) £5 Million Public Liability Cover - £1400 b) £5 Million Employers Liability - £500 Member to member cover is covered if an incident should occur whilst any member is at a WPCS affiliated show and should for some reason wish to pursue a claim against another member if they were held responsible. This cover is in addition if an incident should occur at a WPCS affiliated show and the area committee were held responsible for any incident which may occur. Other societies ask the areas to contribute towards payment, and therefore ensure the areas are fully covered, and this saves them from having to effect insurance themselves. On this basis the total premium involved is approximately £3000, and therefore each area would contribute £100 which would normally be invoiced to each area on 1st January. Members considered the various options put forward and IT WAS RESOLVED That the Chief Officer/Secretary be instructed to check the following to ascertain if they were included in the prices quoted: (a) Stewards (b) Clarify cost of separate cover for Judges Since the Council Meeting the previous day the Committee Chairman had more information to report with regard to Insurance for Judges. He gave an update to Council members. Mr. E.T.E. Davies queried whether or not there were any further quotations and the Committee Chairman confirmed that the NFU quote was the same. On the proposal of Mr. E. Prosser and seconded by Mr. J.T. Kirk, with 20 in favour, none against and no abstentions IT WAS FURTHER RESOLVED That the Society would offer cover for Judges only. IT WAS FURTHER RESOLVED That the Chief Officer/Secretary be instructed to write to all the Area Associations to ascertain the level of interest in taking up insurance if a scheme was put in place, to take effect as from 2008. (ii) Society Creditors (Ref.Min. 7038 (vii)) Mr. J.A. Russell queried the following: (a) zero rated VAT on the AGM Dinner/Dance tickets (b) Investment Income – as a Charity was this tax re-claimable IT WAS RESOLVED That the Chief Officer/Secretary be instructed to make further enquiries with regard to the points raised by Mr. Russell. (iii) Journal Advertising Income (Ref.Min. 7038(viii)) The Committee Chairman confirmed that an invoice for £72,000 had been received from Cambrian Printers in respect of the 2007 Journal however this had not as yet been settled pending discussions with the printers. (iv) Report of Line Management Committee (Ref.Min. 7039) Confidential Item At this juncture Mr. J.K. Spenser and the Deputy Secretary retired from the Meeting while discussion took place. Miss S. Hardy took the Minutes. (v) Staff Salaries (Ref.Min. 7040 (i)) Confidential Item ADOPTION OF THE REPORT OF THE FINANCE COMMITTEE MEETING 7076 Subject to the Resolutions referred to above IT WAS RESOLVED That the Report, as printed, be adopted. PROPOSED MEETING PLAN FOR THE YEAR 2007/2008 7077 Members of Council were circulated with the proposed Meeting plan for the year 2007/08. IT WAS RESOLVED That the following dates be amended: 8th May, 2007 Finance 18th June, 2007 Council [NOTE: Since the Meeting the Finance Committee had been re-scheduled for 21st May, 2007 and Council to 25th June, 2007.] Mr. E.T.E. Davies wished to make a personal statement regarding two day meetings. As far as he was concerned he could only describe them as being a “killer” and wished that this did not happen. The Chief Officer/Secretary replied that this was not going to be a regular occurrence and was only taking place at this time in order to bring in the new structure. The Chairman of Council assured Mr. Davies that it was not the intention to have 2 day meetings at all. PRESENTATION At this juncture the President, Mrs. E. Mansfield presented the Deputy Secretary with flowers marking her retirement from the Society. Mrs. Mansfield thanked the Deputy Secretary for her dedication and loyalty since 1971. Mrs. Mansfield gave heartfelt thanks and very dearest wishes in recognition of Mrs. Spenser’s loyal service to the Society. The President also had great pleasure in inviting the Deputy Secretary to provide photographs to the artist Ann Thompson, who would produce a painting of an animal of the Deputy Secretary’s choice. The Deputy Secretary thanked Council for their generosity and kindness.
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